Administrative Assistant

KSR Consul
Job Overview
Professionally Responsible To : General Manager Reports To : Director of Operations Job Summary: The post holder will be required to: • Support and assists Management and the various administration departments with clerical and reception tasks. Key Areas of Responsibility • Schedule appointments, maintain and update appointment calendars on a daily basis as per patient database. • Exhibits the Centre’s image by greeting people in a professional, friendly & courteous manner following established standards. • Provides excellent customer service by determining the nature and purpose of the person’s visit, and directs or escorts them to the specific department. • Answers telephone calls, screens and directs calls to the appropriate resource. • Ensures caller satisfaction by answering the telephone in a friendly and courteous manner. • Assist staff and visitors who may have queries in a calm and professional manner. • Assist in the preparation of necessary reports for management and the various administration departments. • Arrange flight, hotel, & transportation for visitors to the Centre. • Assist in the organisation of internal and external seminars and CME events. • Assist with the Centre’s offsite screening procedures as necessary. • Liaise with courier companies to collect & deliver documentation. • Contact companies and distribute the Centre’s literature Other/Clinical Responsibilities • Prioritise and manage his/her workload efficiently. • Promotes an organized and safe working environment by maintaining the reception area tidy & secure at all times. • Place internal stationery orders for management. • Utilize the Centre’s computer system to create, process, and maintain a variety of documents and administrative records. • Assist with any other general administrative and/or clerical duties as may be required from time to time. Education Responsibilities • Maintain an appropriate level of both personal and professional development. • Practise within his/her area of competence and assumes accountability for his/her own professional responsibilities. • Promote and practise excellent oral and written communication skills. Professional / Personal Responsibilities • Independent thinking, problem solving, analytical and comprehension skills. • Have excellent organizational and time-management skills. • Promotes and practises excellent oral and written communication skills. • Maintain confidentiality and objectivity in accordance with the ethics of the profession. • To ensure knowledge and practice is kept up to date and develop relevant management skills. • Ability to work on own initiative.

Job Details

Date Posted: 2016-10-09
Job Location: Abu Dhabi, United Arab Emirates
Job Role: Administration
Company Industry: Support Services

Preferred Candidate

Career Level: Mid Career
Nationality: United Arab Emirates
 
Job Detail
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